The purpose of this document is to provide a framework for St Bart’s in dealing with privacy considerations.St Bart’s, as part of the Corporation of the Synod of the Diocese of Brisbane (‘Anglican Church Southern Queensland’ OR ‘ACSQ’) is committed to protecting your privacy in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles established under that Act.
St Bart’s collects and administers a range of personal information for the purposes of service/program provision and is committed to protecting the privacy of personal information it collects, holds and administers. It recognises your right to have your information administered in ways which you would reasonably expect and which are compliant with the Privacy Act 1988 (Cth).
For the purposes of this policy: Anglican Church Southern Queensland or ACSQ - The Anglican Church Southern Queensland (ACSQ) covers an area of more than a half a million square kilometres, from Bundaberg in north central Queensland to Coolangatta on the New South Wales border and west to the borders of South Australia and the Northern Territory. About four million people live within the Diocesan area, including more than 500,000 Anglicans. In the ACSQ, there are around 450 clergy in more than 130 parishes.
Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable:
a) whether the information or opinion is true or not; and
b) whether the information or opinion is recorded in a material form or not.
Personal information also includes:
Sensitive information - information about a person’s:
Health information – which is personal information about:
Online users refer to anyone that accesses the public St Bart’s website (or other related databases)
The website means the St Bart’s website https://stbarts.com.au/
NBD refers to a Notifiable Data Breach occurs when Personal Information of an individual held by St Bart’s is accessed by, or is disclosed to, an unauthorised person, or is lost
The Privacy Officer at ACSQ is the Risk and Compliance Coordinator. This role is responsible for coordinating privacy complaint responses, communicating with the OAIC, investigating possible breaches and maintaining the ACSQ privacy compliant/breach register.
Personal information is used for the proper administration of St Bart’s, as part of ACSQ including:
Without the relevant personal information a person may not be able to actively participate in the ministry of St Bart’s/ACSQ.
St Bart’s, as part of ACSQ, collects a range of personal information about individuals including names, contact details, next of kin, employment history, credit card details, education/background, socio-demographic details, health information, tax file numbers and other government identifiers (such as Medicare, Centrelink and Department of Veteran affairs numbers) and other information about suitability for duties.
St Bart’s, as part of ACSQ, does not use or disclose personal information for the purpose of direct marketing without consent, or reasonable expectation of the person concerned. Where St Bart’s/ACSQ seeks such consent, St Bart’s will provide you with the opportunity to ‘opt out’ of receiving direct marketing communications. If in the course of direct marketing an individual requests the source by which ACSQ received their personal information, it will provide this.
Where possible, St Bart’s as part of ACSQ collects personal information directly from each individual (or their legal substitute decision maker or immediate family). Personal information is collected through various means including interviews, appointments, forms and questionnaires. In some situations, personal information is obtained from a third party. In such cases, St Bart’s/ ACSQ will take reasonable steps to ensure that the individual concerned has been made aware of our identity and how to contact us, the fact that they are able to gain access to their information, the purpose for which the information has been collected and the consequences if the information is not provided..
St Bart’s/ACSQ will only use personal information for the purpose(s) indicated at the time of collection.ACSQ may also disclose a person’s personal information to other external organisations including: Emergency services and statutory bodies such as Queensland Police Service and Child Safety and Disability Service to ensure the safety and wellbeing of those we serve.
Where lawful and practicable in a person’s dealings with St Bart’s/ACSQ, we will provide opportunity for anonymity or the use of a pseudonym. Some people making donations, for instance, may wish anonymity and there may be other relevant reasons.
St Bart’s/ACSQ takes all reasonable steps to ensure that the personal information it collects, uses or discloses is accurate, complete and up-to-date. Please contact the relevant part of St Bart’s/ACSQ to seek to correct inaccurate, incomplete or out-of-date personal information which may be held about you.
A person can access personal information that St Bart’s/ACSQ holds about them, subject to any applicable exceptions under the Privacy Act which include:
Please contact St Bart’s/ACSQ or the contact details listed below if you wish to access your personal information.
St Bart’s as part of ACSQ takes all reasonable steps to protect collected and stored personal information from loss, misuse and from unauthorised access, modification or disclosure.
Our protection of personal information includes:
Organisations that may have access to personal information:
Information may be held electronically or in hard copy either by St Bart’s as part of ACSQ or by a third party data storage provider.
St Bart’s as part of ACSQ will not disclose personal information overseas except with your consent or where we reasonably believe that the overseas recipient is subject to arrangements substantially similar to Australian privacy laws.
The General Manager
Anglican Church Southern Queensland
GPO Box 421
Brisbane Qld 4000
ACSQ will respond in writing within 30 days of receiving such a complaint.
If resolution has not been obtained to the satisfaction of the person making the complaint, you have the option of referring the matter to the Australian Information Commissioner as follows:
Telephoning: 1300 363 992
Office of the Australian Information Commissioner
GPO Box 5218
Sydney NSW 2001
St Bart’s, as part of ACSQ, reserves the right to review, amend or update this policy at any time in accordance with its Policy on Policies or changes in relevant legislation.
Updated November 12, 2020