Privacy Policy

1. Purpose

The purpose of this document is to provide a framework for St Bart’s in dealing with privacy considerations.St Bart’s, as part of the Corporation of the Synod of the Diocese of Brisbane (‘Anglican Church Southern Queensland’ OR ‘ACSQ’) is committed to protecting your privacy in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles established under that Act.  

More information on privacy is available on the Office of the Australian Information Commissioner’s website at www.oaic.gov.au. The policy of St Bart’s, as part of ACSQ is to collect, use or disclose personal information in accordance with its obligations under the Privacy Act and this Privacy Policy.

St Bart’s collects and administers a range of personal information for the purposes of service/program provision and is committed to protecting the privacy of personal information it collects, holds and administers. It recognises your right to have your information administered in ways which you would reasonably expect and which are compliant with the Privacy Act 1988 (Cth).

2. Definitions

For the purposes of this policy: Anglican Church Southern Queensland or ACSQ - The Anglican Church Southern Queensland (ACSQ) covers an area of more than a half a million square kilometres, from Bundaberg in north central Queensland to Coolangatta on the New South Wales border and west to the borders of South Australia and the Northern Territory. About four million people live within the Diocesan area, including more than 500,000 Anglicans. In the ACSQ, there are around 450 clergy in more than 130 parishes.

Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable:
a) whether the information or opinion is true or not; and
b) whether the information or opinion is recorded in a material form or not.

Personal information also includes:
Sensitive information - information about a person’s:

Health information – which is personal information about:

Online users refer to anyone that accesses the public St Bart’s website (or other related databases)

The website means the St Bart’s website https://stbarts.com.au/  

NBD refers to a Notifiable Data Breach occurs when Personal Information of an individual held by St Bart’s is accessed by, or is disclosed to, an unauthorised person, or is lost

The Privacy Officer at ACSQ is the Risk and Compliance Coordinator.  This role is responsible for coordinating privacy complaint responses, communicating with the OAIC, investigating possible breaches and maintaining the ACSQ privacy compliant/breach register.

3. Why we collect personal information

Personal information is used for the proper administration of St Bart’s, as part of ACSQ including:

Without the relevant personal information a person may not be able to actively participate in the ministry of St Bart’s/ACSQ.

4. Why we collect personal information

St Bart’s, as part of ACSQ, collects a range of personal information about individuals including names, contact details, next of kin, employment history, credit card details, education/background, socio-demographic details, health information, tax file numbers and other government identifiers (such as Medicare, Centrelink and Department of Veteran affairs numbers) and other information about suitability for duties.

5. Direct Marketing

St Bart’s, as part of ACSQ, does not use or disclose personal information for the purpose of direct marketing without consent, or reasonable expectation of the person concerned.  Where St Bart’s/ACSQ seeks such consent, St Bart’s will provide you with the opportunity to ‘opt out’ of receiving direct marketing communications. If in the course of direct marketing an individual requests the source by which ACSQ received their personal information, it will provide this.

6. How Information is Collected

Where possible, St Bart’s as part of ACSQ collects personal information directly from each individual (or their legal substitute decision maker or immediate family). Personal information is collected through various means including interviews, appointments, forms and questionnaires. In some situations, personal information is obtained from a third party.  In such cases, St Bart’s/ ACSQ will take reasonable steps to ensure that the individual concerned has been made aware of our identity and how to contact us, the fact that they are able to gain access to their information, the purpose for which the information has been collected and the consequences if the information is not provided..

7. Use and Disclosure

St Bart’s/ACSQ will only use personal information for the purpose(s) indicated at the time of collection.ACSQ may also disclose a person’s personal information to other external organisations including: Emergency services and statutory bodies such as Queensland Police Service and Child Safety and Disability Service to ensure the safety and wellbeing of those we serve.

8. Anonymity

Where lawful and practicable in a person’s dealings with St Bart’s/ACSQ, we will provide opportunity for anonymity or the use of a pseudonym.  Some people making donations, for instance, may wish anonymity and there may be other relevant reasons.

9. Keeping personal information up-to-date

St Bart’s/ACSQ takes all reasonable steps to ensure that the personal information it collects, uses or discloses is accurate, complete and up-to-date.  Please contact the relevant part of St Bart’s/ACSQ to seek to correct inaccurate, incomplete or out-of-date personal information which may be held about you.

10. Access to Personal Information

A person can access personal information that St Bart’s/ACSQ holds about them, subject to any applicable exceptions under the Privacy Act which include:

Please contact St Bart’s/ACSQ or the contact details listed below if you wish to access your personal information.

11. Security of Personal Information

St Bart’s as part of ACSQ takes all reasonable steps to protect collected and stored personal information from loss, misuse and from unauthorised access, modification or disclosure. 
Our protection of personal information includes:

Organisations that may have access to personal information:

Information may be held electronically or in hard copy either by St Bart’s as part of ACSQ or by a third party data storage provider.

12. Overseas Disclosure

St Bart’s as part of ACSQ will not disclose personal information overseas except with your consent or where we reasonably believe that the overseas recipient is subject to arrangements substantially similar to Australian privacy laws.  

If we obtain your consent to post your personal information on a third party social media site, that personal information will be made public. Each social media site has its own set of terms and conditions as well as its own privacy policy.

13. Privacy Complaints

Any person who believes that St Bart’s/ACSQ has not protected their personal information in accordance with this Privacy Policy or the Privacy Act, can lodge a complaint with the Office of the General Manager of ACSQ by writing to:

The General Manager
Anglican Church Southern Queensland
GPO Box 421
Brisbane Qld 4000
Email: GMOffice@anglicanchurchsq.org.au

ACSQ will respond in writing within 30 days of receiving such a complaint.

If resolution has not been obtained to the satisfaction of the person making the complaint, you have the option of referring the matter to the Australian Information Commissioner as follows:
Telephoning: 1300 363 992
Emailing: enquiries@oaic.gov.au

Writing to:
Office of the Australian Information Commissioner
GPO Box 5218
Sydney  NSW  2001

14. Changes to this Policy

St Bart’s, as part of ACSQ, reserves the right to review, amend or update this policy at any time in accordance with its Policy on Policies or changes in relevant legislation.

Updated November 12, 2020